Domestic Reservation Form
PLEASE USE YOUR FULL LEGAL NAME(S) (first/middle/last)
as they appear on your government issued ID.
AFC MUST RECEIVE this electronic form before
your Final Documents can be issued.
Please note there is no need to print and return this form once you have clicked
the submit button at the bottom of this form.
FORMS OF PAYMENT:
AFC prefers payment by personal check.
However, we also accept Visa, America Express, MasterCard and Discover.
To pay by Credit Card please visit our MAKE A PAYMENT PAGE
TERMS AND CONDITIONS - PLEASE READ CAREFULLY
DEPOSITS/ PAYMENTS: A $350 per
person deposit is due at the time of booking (may vary for partner operated and/or
holiday tours) Note that a second deposit of $500 per person is due 135 days prior
to departure. Your payment schedule will be mailed to you with your invoice.
FINAL PAYMENT DUE: 75 Days prior to departure (90 days
for Holiday tours). If booked after final payment, the airfare portion of the tour
may increase. AFC accepts Check, MasterCard, VISA, AMEX and Discover. Note:
To qualify for AFC’s CASH early booking discount, your 2nd deposit and final payment
must be paid by cash or check. Credit cards are still accepted for initial deposits.
If you choose to use your credit card for all payments, the cash early booking discount
will not apply.
REFUNDS: The following refund schedule applies to all
AFC operated tours (penalties vary for partner operated and/or holiday tours) A
$200 fee if canceled any time prior to final payment. Note: Travel Insurance will
cover this cost if you cancel for a covered reason. 74-60 days 75% Refunded of Full
Price, less any non-refundable air, train, or theater tickets 59-30 days 50% Refunded
of Full Price 29-15 days 25% Refunded of Full Price 14 days or less No Refund AFC
Tours must be notified of all cancellations IN WRITING. Date of cancellation is
considered to be the first business day that AFC receives this written notice. Name
changes, transferring to a different tour or departure date are considered cancellations
and are subject to AFC cancellation policies. AFC strongly recommends you purchase
cancellation, medical, & baggage insurance for your vacation. Call AFC for details.
For Travel Partner programs: Penalties vary per travel partner (please call for
details) and AFC will impose an additional $200 penalty plus any air penalties that
HOME PICKUP AIRPORT SERVICE is included on AFC operated
tours and on air/sea cruises over $1899 p.p. It is based on transferring you to
& from your nearest gateway airport using one of the 10 metro airports listed. Additional
charges will apply to customers who live outside our pickup areas but still desire
this valuable service. The extra charge will be quoted at the time of booking. If
you choose not to use this service, a $50 per person credit will be given.
CHANGES, DEVIATIONS & EXTENSIONS: AFC Vacations is
happy to assist you with any changes to our Land/Air package. However, a booking
of this type requires additional staff time & telephone calls. Therefore, a $50
per person non-refundable change fee will be assessed for the initial change, deviation
or extension, in addition to any other supplier charges. $25 per person will be
charged for any further changes.
PASSPORTS: All U.S. citizens are now REQUIRED to have
a valid U.S. passport for ALL Cruises & International Tours. It is recommended that
your passport be valid for 6 months passed your scheduled return date.
AIR & FUEL TAXES: All clients understand that the airline
tickets or air tours they are purchasing are subject to supplemental price increases
after the date of purchase due to additional charges imposed by a supplier or government.
They acknowledge that they may be charged additional sums by AFC to offset increased
fees, fuel surcharges, taxes, fluctuations in foreign exchange markets, or any combination
thereof. They hereby consent to any post-purchase price increases and authorize
AFC to charge their credit card for such additional amounts.
BAGGAGE: AFC includes the airline
fee for one checked bag per person (on AFC operated LAND TOURS ONLY) at $25 p.p.
each way maximum (dimensions 34”x18”x10” for a combination of no more than 62 linear
inches, and weight not to exceed 50 lbs.) Overweight charges are not included and
may be up to $75. Airlines allow one carry-on luggage + one personal item per person
(both you must carry). Hotel porterage for one suitcase per person is included.
A charge of $5 per hotel will be collected by the tour manager if a 2nd piece is
checked. NOTE: if airlines decide to begin charging a “seat fee” to reserve a seat
in advance, this is not included in the price of your tour at this point. AFC will
collect this fee from you if you decide to take advantage of this.
SMOKING: Smoking is NOT allowed on any transportation
provided by AFC Vacations.
NOT INCLUDED IN THE TOUR PRICE: Items of a personal
nature such as laundry; telephone; mini bar; alcohol; beverages & meals not included
in the itinerary; gifts; optional excursions; travel insurance; airline excess bag
fee; passport, visa, & vaccination charges; tips to your tour manager, driver, local
city guides, and cruise ship staff.
LAND ONLY: If an AFC vacation is purchased “Land Only”
where the customer provides their own airfare, the tour or cruise begins and ends
at the first & last hotel or at the pier. Any penalties arising from a schedule
change or cancellation made by AFC or any suppliers will be at the client’s responsibility
& expense. Note: Home pick-up is not included on Land Only packages.
CALIFORNIA “SELLER OF TRAVEL: AFC Tours Inc. (DBA AFC
Vacations) is a registered member of the State of California’s “Seller of Travel”
program CST# 2015544-40. In accordance with State regulation, AFC Tours maintains
a trust account into which all tour deposits and final payments are deposited. NOTE:
AFC includes all airline taxes, fees, and fuel surcharges in our vacation pricing
that include AFC arranged airfare. Only cruise line port taxes and fees are extra
and in addition to the prices quoted. However, please understand that when you book
and deposit a tour with AFC, we are reserving (not purchasing) the airfare for you
at that time. The actual purchase of this airfare will occur sometime after final
payment. AFC reserves the right at time of final payment, to pass along any increases
in air, city, or hotel taxes and/or added fuel surcharges that occurred after August
15th, 2016 when this pricing was finalized. Gateway arrival & departure cities,
airline, routing, and business class air are subject to availability and change
and/or deletion without notice. Regional airports used interchangeably. Returned
checks and late payments are charged $35. Efforts have been made to produce this
information accurately. We reserve the right to correct errors. Prices, exchange
rates and conditions in this brochure are effective as of August, 15th, 2016 and
supersede those in any previous publications. Passengers originating from different
cities and/or traveling with other passengers are not guaranteed to be on the same
flights. Order of events & routing may change. It is not possible to provide individual
assistance to a tour member for walking or personal needs. Frequent Flyer Miles
are not available on all AFC group fares & we can’t assist in obtaining this.
RESPONSIBILITY - Consumer Disclosure
Notice: Please read these terms & conditions carefully, as your deposit and
payment for a trip constitutes consent to all conditions and general information
contained in this brochure. These trips are arranged by AFC Tours Inc. (AFC). It
has made the travel arrangements as agent for the transportation carriers & other
suppliers (SUPS) of services connected with the tour, all of which are independent
contractors. AFC in no way owns or operates the vehicles or facilities to be used
during the trip, and does not guarantee or assume responsibility for the acts and
or omissions of SUPS, their employees, agents, bankruptcy, etc. All bookings are
accepted subject to the conditions imposed by SUPS and AFC, including airline, cruise,
rail, motorcoach, hotels, restaurants, insurance, & other companies, firms or persons
involved with the trip. AFC will make no refund in the event of their delay, cancellations,
omission, overbooking, strike, force majeure, or for elements of the package not
used by the customer. In addition, if high or low water levels on the river in any
way delay, compromise, change the itinerary, or cause the cancellation of this cruise,
AFC Tours is not responsible for any loss or damages. If there is a difference between
the AFC conditions and those published by a SUP, the conditions of SUP shall apply.
Price quoted is per person double occupancy. AFC reserves the right to change the
hotel, advertised tour manager, cruise host, itinerary, or airline, or adjust rates
whenever in its sole judgment conditions warrant, or if AFC deems it necessary for
your comfort, convenience or safety. Trips outside the USA require a valid US passport.
You are responsible for, & release AFC from, any passport, visa, vaccination requirements,
& safety conditions in travel destinations. For medical information, call the U.S.
Public Health at 800-232-4636 or www.cdc.gov/travel. Call the State Department for
travel advisories at 202-647-5225. AFC reserves the right to decline to accept any
person as a member of the tour, or to require any participant to withdraw from the
trip at any time who presents a significant risk to the health or safety of himself
or others which cannot be eliminated or reduced to an acceptable level by AFC’s
reasonable accommodation. AFC reserves the right to correct an error in the advertised
price prior to your departure. A contract is made when your reservation and payment
are accepted by AFC of San Diego, CA and any dispute shall be governed by California
law & subject to the jurisdiction of the County of San Diego, CA. In calculating
the cost of your trip, AFC has relied on your consent to these terms & in the absence
of this release, the trip cost would have been higher. AFC will not be responsible
to any person for expense, loss of time, money or other circumstance resulting from
a change in itinerary or change of tour arrangements. AFC also reserves the right
to cancel a tour (including guaranteed tours) prior to departure and in such case
all payments made to date will be refunded & shall constitute full settlement. AFC
reserves the right to alter its refund policy when a large amount of cancellation
is due to a terrorist act, war, regional hostilities or lack of transportation.
Due to lack of skycaps, luggage service at airports cannot always be provided in
which case you would have to transport your own bag.